| VENTURA AT WINDSOR HILLS CONDOMINIUM ASSOCIATION, INC. 2600 N. Old Lake Wilson Road Kissimmee, FL 34747-2124 Phone: 407-787-4255 Fax: 407-787-4258 E-Mail: windsorhills@csbonline.net November 5, 2007 Dear Ventura Owners: Please read the following important issues regarding condominiums at Windsor Hills. BOARD OF DIRECTORS The Board of Directors for the Ventura association is as follows: Diane Cohen President / Director R.C. Cartwright Vice President / Director John McCann Secretary / Treasurer / Director Shashi Aggarwal Director Frank Giglio Director The Ventura Board has been very busy relative to issues related to the landscape maintenance services, hallway cleaning services, property and liability insurance coverage, certificate of deposit investments, engineer transition study, and legal representation. They address these issues to attain the best possible services and the most reasonable costs. Watch your mail for an up coming letter and information from Diane Cohen, President, regarding the engineer transition study ! You may contact any of these directors by sending mail to them at the association address shown above or sending e-mail to windsorhills@csbonline.net. We will distribute all communication to all the directors upon receipt. ASSOCIATION WEBSITE The Ventura association has a new website for the distribution of information to the association members. The website address is theventuraatwindsorhillscondominiumassociation.com . This website will include information related to the Board of Directors meetings, owner information, and association rules and procedures. John McCann has set-up and maintains this website. He will update this website as soon as information is approved by the Ventura Board. Please visit this website at your earliest convenience. Should you have any comments or suggestions to improve this website, please send them to John McCann or the Ventura Board. ASSESSMENTS The Ventura Association has quarterly assessments of $729.00 per quarter based upon the requirements of Florida Statutes. These assessments are due no later than April 1st, July 1st, October 1st and January 1st for each year. The current fiscal operating year for Ventura is from April 1, 2007 to March 31, 2008. The primary purpose for this association is to provide services directly related to the 8 condo buildings and related landscape. For example, the association provides building maintenance, landscape maintenance, elevator & fire alarm systems, property insurance for the exterior building and liability, administration & management and replacement reserves for the roof, painting, auxiliary equipment and elevators. Sentry Management maintains the owner assessment accounts in behalf of the Ventura association. Sentry mails account and general association information to the mailing address for the owner on association record. Consequently, the condominium owner has the responsibility to provide their current mailing address information to Sentry or the association office in writing. In addition, owners of condominiums are members of the Windsor Hills Master Community Association. The Master Association will have an annual assessment of $2,190.00 per year. This assessment will be due no later than January 1, 2008 which begins the calendar operating year for this association. The primary purposes for this association are to operate and maintain the clubhouse, recreational facilities, the gatehouses and the open common areas of the community including landscape and streets. If the assessments are not paid by the due dates, the association will apply late fees of 5% and interest charges of 18% per annum to the owner’s accounts. When the assessments are not paid in excess of 45 days after the due date, the association will issue a Notice of Intent to Lien. This notice advises the owner that the assessments must be paid within the next 30 days; otherwise, a lien will be filed in public records for Osceola County, Florida on their property at Windsor Hills. When the assessments are not paid in excess of 90 days after the due date, the association will refer these accounts to an attorney for collection action. The collection action may include foreclosure on your property. MAILBOXES According to postal regulations, the United States Postal Service does not deliver mail to the Windsor Hills community because we are zoned for short term rentals. However, they will deliver mail to a designated mail box for a specific condominium unit subject to their requirements for occupancy by long term residents. Condo owners must submit an application for a designated mailbox to the association office. This application must include evidence either the owner resides in the condo unit long term, which may be a copy of a Florida Drivers License, or a tenant has a long term lease agreement with the condo owner. After approval of this application, the association will designate a mailbox for this property address and issue two mail box keys. UNIT ACCESS KEYS Each owner is required to submit a unit access key for their condominium entry door to the association according to the Ventura Declarations Article #9.7. The purpose for the key is to abate any emergency situations such as fire, plumbing and electrical problems which could threaten damages to other condominium property. The association understands that your condominiums are rented to guests at any time. When an emergency incident occurs, we will notify your guests with as much notice as possible to respect their privacy and security. When we must enter a condo unit, the association will provide an association employee to accompany a service repair contractor as a standard procedure. Many owners hire property management companies to rent and maintain their condo units. These companies may require exclusive control for your unit, and therefore, avoid providing an access key to the association. When the association does not have an access key, it may be difficult for the association to contact and to obtain cooperation with these agents for a reasonable response time in the event of an emergency. Access to the condominium units is very important to resolve emergency situations. Please mail your keys to the association office with the condo property address information attached. We will keep these keys in a secured file under the control of the community association manager. PEST CONTROL Massey Pest Services performs the pest control treatment for the interior of the condominium units. They provide a granular insecticide behind appliances and furnishings. The next interior treatment is scheduled for all condo units on Wednesday, December 5, 2007. This pest control treatment will be performed inside a condo unit subject to the association having your unit access key on file. If a condo unit has an insect infestation occur during any other time of the year, please call the association office to request a special treatment. We will plan the interior pest treatments twice a year during November / December and May. SIGNS According to the Ventura Declarations Article #12.6, NO signs shall be displayed to public view on any part of the condominium property. This restriction applies to real estate signs used “For Sale” or “For Rent”. Please advise your property management company or real estate agent that these signs are prohibited inside the windows and screen patios. PETS Based upon Ventura Declarations Article #12.16, NO pets are permitted. Pets are not permitted on any condominium property including the units, building hallways and grounds. HOMEOWNERS INSURANCE Condominium owners are responsible to obtain homeowners property insurance coverage to protect the interior contents of their unit. According to Ventura Declarations Article #10.2, the Board of Directors requests that the owners to submit a copy of their insurance declaration page to the association to verify this important responsibility. If your management company retains the insurance for you, please request that they send a copy of the insurance declaration page for your unit to the association office. If a condominium owner fails to provide this required insurance coverage, the Board of Directors may have the right to obtain this insurance coverage in the owner’s behalf. The cost of this insurance will be assessed to your owner account. The association provides comprehensive property insurance coverage for the exterior of the condo units. PARKING Owners and guests are permitted to park passenger vehicles only in the parking spaces adjacent to the condominium buildings. Other oversize vehicles including commercial trucks / vans, motor homes, recreational vehicles, buses, trailers, and boats must be parked in the designated parking area. The oversize vehicle designated parking area is located at the Recreation Park at 7721 Comrow Street. When owners and guests arrive at the Gatehouse with these oversize vehicles, they should request the blue information letter regarding these parking instructions and the respective parking permit. The oversize parking permit may be issued up to 30 days. QUIET HOURS Windsor Hills has a policy for quiet hours from 11:00 PM to 7:00 AM so that all guests may enjoy a quiet time to sleep. Occasionally, some guests may ignore this rule by partying and playing too loudly during these night hours to cause a nuisance for other guests. If these circumstances cause a disturbance for you, please call the Osceola Sheriff Department at 407-348-222 to report the activity and the location. The Deputy should calm the disturbance quickly. TRASH COLLECTION Copies of the Trash Collection Procedure Notice for guests may be obtained at the Welcome Center or may be printed off our website. Please post this notice inside your condominium so guests are aware of the trash collection procedures using a Bench-Mate located outside your front door. The owner must provide an adequate supply of kitchen size (13 Gal.) trash bags for the guest use. These procedures are very important to maintain the cleanest appearance possible inside the condominium building. Should you have any questions, please contact me at the association office. Best wishes for successful rentals for your condo units. Enjoy the upcoming holiday season! Respectfully, Brian Timmerman Community Association Manager |
